Making Meetings Work

One of the reasons many people don't enjoy meetings is that they are often conducted poorly. At the very least, facilitating a meeting requires the ability to follow an agenda that keeps the group on the subject and encourages all members to participate freely. This is accomplished by having the group talk about the issues in an orderly and congenial fashion without one or two people dominating the discussion. Basics, like ensuring the environment is comfortable, and that the meeting starts and ends on time, as well as following a set agenda, all help to ensure a meeting proceeds smoothly.

It is important to remember that whoever the facilitator is, he/she must listen more than they speaks. If that is not the case, more consideration should be given to questioning techniques. The goal is to encourage everyone to speak, and the facilitator must be quiet a majority of the time for that to happen. In addition, the discussion leader must be able to summarise the progress of the discussion from time to time and keep it on track. By adopting these few small tips, we can make attending a meeting more efficient, beneficial, and even enjoyable!

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